A Cost/Benefit Comparison of SharePoint vs Xerox Document Management Platforms in Chicago

If you are evaluating Document Management software for your organization, SharePoint and Xerox are two choices that might have crossed your path. But how are you assessing your possible solutions?

In our over 2 decades of experience in assisting with the implementation of innovative and potent tools that improve processes and reinforce cooperation, we have observed that clients are most preoccupied with the total cost of implementation (TCO).

However, beyond that, they are also assessing features, supplier reliability, and user feedback.

So, in this post, we're going to compare Xerox DocuShare and Microsoft SharePoint alongside each other.

We will take a look at costs, functionality, and user feedback across some of the most well-known software review sites. But first, let us go over the benefits of document management tools.

The Benefits of Document Management Software

A document management software could help you boost efficiency, augment synergy, and intensify security for those firms that manage classified data, like government, healthcare, and the financial industry. Let's take a closer look at each of these benefits.

• Dematerialized systems are more cost-effective

• Centralized document storage

• Increased proficiency and throughput for your staff

• Reinforced security for your confidential files and information

• Better adherence to regulations

Now that we have gone over the gains of document management software, let's begin our software review with a quick overview of each of these solutions.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-hosted, SaaS collaboration platform that offers a document management and repository system and integrates smoothly with Microsoft Office programs like Excel.

Businesses of different sizes could also extend SharePoint Online's capabilities to include workflow automation with the utilization of Microsoft PowerApps' Power Automate software.

Automation features consists of artificial intelligence, machine learning, and Optical Character Recognition (OCR) to gather data from scanned records and indexed PDFs.

Xerox DocuShare, an enterprise content management system (ECM), permits customers to create, transfer, and manage content while conveniently integrating other business solutions, and growing customized software applications.

While labeled an ECM, Xerox DocuShare can be implemented in smaller companies and SMB's as well to simplify business tasks and facilitate document management.

It must also be highlighted that Xerox DocuShare can be customized to deliver workflow automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management tool, we must consider a range of considerations like:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing starts at $1,500 per license. On the other end, Microsoft SharePoint's pricing starts at $5 per user per month. Although there is a significant difference, we must learn more about the features offered prior to deciding.

Next, let's take a look at how Xerox and SharePoint contrast in terms of features.

Features

As with any organizational software, it is critical that you completely consider functionality in your evaluation process. Frequently, software categories comprise of options that differ considerably in their functionalities and proficiencies.

The solution you finally pick must give a good user experience, sustain your company proceedings and tasks, and supply better visibility into your procedures. They should also include the aspects that matter most to your company.

That being said, let us go over Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

An additional important element when assessing document management tools is user reviews. Let's take a look at some reviews from a number of the most popular software review sites.

Unsure about which document management solution is best for you in Chicago? Wave can help!

Maintaining a competitive one-upmanship in today's unpredictable corporate economy can be difficult. Via simplifying your corporate workflows to augment productivity and eliminate hindrances, you could give your company the best opportunity of staying ahead of the competition.

To achieve this, your company must be careful to choose the appropriate tools that will help you maximize your assets and meet your strategic expansion goals.

This is not always simple for an organization just getting off the ground with back-office renovation or intelligent information management projects.

At Wave, we can aid by examining the foundational aspects of your company and with step-by-step digital transformation and business workflow automation, improve them.

We utilize a blended set of technology tailored to your organizational needs to automate your laborious business workflows around extracting, systematizing, and storing data so that it's simple to find and utilize whenever, from wherever.

We can help you to custom-tailor your document management platform to fulfill your organization’s specific demands and we willingly work with over 60 industry-accepted ECM and DMS tools.

If you are keen to learn more, contact us today and we can schedule a time to chat.